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Resources · Contacts, email & money
Email Families
Email the families and coaches on the teams you pick. Every email says why they’re getting it, carries our address and a one-click unsubscribe, and skips anyone who asked to stop.
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1
What kind of email is this?
2
Who gets it?
Season
Region
Teams
Send to
Pick at least one team
Boys never receive email — only adults.
3
The message
From
Design
Subject
Designed email: Changes you make here are for this email only — the saved template stays as it was.
Filled per email: {{first_name}}{{boy_first}}{{team}}{{site}}{{region}}{{my_name}}.
A blank line starts a new paragraph. {{boy_first}} can’t be filled for coaches, so a message that uses it can only go to families. A token the OS can’t fill stops the send.
Preview
Unsubscribe
“Unsubscribe” beside the sender is the one-click button Gmail, Yahoo and Outlook show. On News it stops News; on a Team update it stops everything.
Before it sends — checked automatically
Goes out a few hundred at a time. Every address is recorded the moment its batch is accepted, so if this tab closes, Resume on the Sent tab carries on and nobody gets it twice.
Templates
Designed emails you can reuse. Build it once here, then pick it on Compose.
Saved
Starter layouts · one for each Constant Contact design we use — open one, fill in the [blanks] and photos, save it as your own
Starter layout · not saved yet
Behind the email
Stripe on top
Logo
Blockstop to bottom · click one to edit it
🔒 Let Me Run logo bar — always on top
🔒 Footer — why they’re getting it, our address, the two unsubscribe links. Always added.
Add a block
Words
Photos
Links
Layout
Preview
Who has asked us to stop
Recorded the moment they click. The law allows 10 business days; Gmail and Yahoo expect 2. Every send reads this list first, and nothing overrides it. “Stop everything” also stops Season Surveys.
Look up an address
Bring in Constant Contact’s unsubscribes
In Constant Contact: Contacts → filter Email status: Unsubscribed → select all → Export. Choose that file here. Only the email addresses are read; names stay in the file.
Count as
Choose a photo
JPG or PNG. Shrunk to email size automatically. No boy’s name in the photo’s name or description. Photos here can be opened by anyone who has the email.
