Let Me Run — Preparing Boys for the Long Run
LMR OS
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How-To · Getting started

Save an Outlook email to a People profile

Bcc os@in.letmerun.org on an email you send from Outlook, and a copy files itself on that person’s People profile. Use it for coaches, parents and school contacts.

On a computer (Outlook or Outlook on the web)

  1. Start your email to the coach, parent or school contact. New emails, replies and reply-alls all work.
  2. Show the Bcc line if you don’t see it. In the new Outlook and Outlook on the web, click Bcc at the right end of the To line. In classic Outlook, click the Options tab, then Bcc.
  3. Type os@in.letmerun.org in the Bcc line.
  4. Click Send.

On your phone (Outlook app)

  1. Start your email or reply.
  2. Tap the To line, then tap Cc/Bcc (or the small arrow at the end of the line) to show the Bcc line.
  3. Type os@in.letmerun.org in the Bcc line and tap Send.

Where it shows up

  • Open the person’s profile (search their name in the top bar) and look under Interactions. It usually lands within a minute.
  • You see the subject, who sent it, and the whole message, including any earlier emails quoted below yours.
  • Sent to two parents? It files on both of their profiles.
  • For now it is labelled Email sent from the OS, the same as emails sent from inside the OS.
  • Staff who open the profile can read it.

When nothing gets saved

  • The email address isn’t on their profile. The OS only files it when the address you sent to is on someone’s People profile. Add the address to their profile first, then send.
  • You forwarded their email to os@in.letmerun.org. That files nothing. The person has to be on the To or Cc line of an email you send.
  • It came from a personal email account. Only email sent from your @letmerun.org account counts.
  • The address is shared by 5 or more people, like a school front office. It is skipped.
  • Emails people send you aren’t saved on their own yet. When you reply with the Bcc, their message comes along in the quoted text.
  • Other staff on the To or Cc line don’t get a copy on their profile.

Good to know

  • Use Bcc, not Cc, so the family doesn’t see the address.
  • Emails you send from inside the OS (a profile, Incoming, Team Journey) already file themselves. You don’t need the Bcc there.
  • Tip: save os@in.letmerun.org as an Outlook contact named LMR OS so it fills in when you type “LMR”.

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