Let Me Run — Preparing Boys for the Long Run
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How-To · Schools & teams

Order supplies for a team

For RDs and staff.

Say who it’s for

  1. Open Order Supplies under Supplies in the left menu. (On Orders, New order opens the same page.)
  2. Under Who is this order for?, step Team: pick the region, then the team. A team is optional — packages need one, single items don’t. Pick National for an order not tied to a team.
  3. Check Program (ES or MS) and the Roster counts: Boys, Early Birds, Coaches, Milestone gifts. They fill in from the team, and you can change any number.
  4. Under Ship to, choose School / team site, Custom address or Pickup from Affinity, and check the name, phone and address. The first line of the address must be a street.
  5. Under Coach on this order, pick the coach. They get the tracking email when it ships.

Fill the box

  1. Under Start with a package, click Add to box on Team Kit (Order 1) or Shirts & Merch (Order 2). Each sizes itself to the roster counts.
  2. For single items, go to Or add items one at a time. Search, or pick All, Team kit, Shirts, Merch, Early Bird or Other.
  3. On the item, choose the size or colour, set the number with − and +, and click Add.
  4. Everything shows on the right under In the box. Change a number there, or click remove.

Not enough in stock?

You can’t order more than LMR has in stock. Each item shows how many are available, and a size that’s out can’t be picked. If a package pushes an item over, its line in the box shows a ⚠ with the number available, and the order won’t save. There is no override: lower the number or remove the line. If the order has to go out as it is, contact Jason.

Review and send

  1. Click Review order → and check the ship-to, the coach, the program and every item. ← Back to the box takes you back to change something.
  2. Click Save & send to Affinity to send it now, or Save order — send later to keep it on Orders as Created.
  3. Either way, you land on the order in Orders.

Follow it on Orders

  • Open Orders under Supplies. Search by order number, team, region, coach or tracking, or click a status: All, Created, Submitted, Printed, Fulfilled, Shipped, Delivered, Issue.
  • Each order shows a bar — Created, Submitted, Fulfilled, Shipped, Delivered — with the dates. Click the order to see its items, ship-to and tracking.
  • Saved but not sent? Open it and click Submit → send to Affinity. You can also Edit or Delete it until then.
  • Affinity prints, packs and ships it, and the tracking link appears on the order. Click Forward tracking to coaches to email it to the team’s coaches.
  • A red Issue means a problem was flagged. Open the order and read the Partner note.
  • The 🔗 button copies a link to the order.

Need to change a sent order?

While it is Submitted or Printed, open it on Orders and click Edit. Once it is Fulfilled, the order says Packed by Affinity. Changes now go by email.