Send a waiver or consent to parents

For RDs and staff. Open it from Resources → Coaches & families → Parent Documents.

Set up a round

Under Set up a new round, pick the Document. Only published documents are listed. Not there? Click Write a new one, paste the full text, click Save as draft, then Publish — freeze the text.
Type a Round name.
Tick boys from the rosters — a whole team or single boys. Narrow with the region list, the search box, or Registered before.
Want boys who register later too? Tick Include everyone on these teams, and add boys who register later.
Click Create round. Nothing is emailed yet.

In the round, click Email links… (or tick some boys and click Email links to these).
Pick a template under Start from a template, or write the Subject and Message. Each family’s own link is added for you.
Click Show what one family gets to check it, then Send test to me.
Click Send to … families — for real, then Yes — email …. It goes from your own @letmerun.org address, and replies come to you. Boys who already signed are skipped.

For a family with no email, or a phone handed over at practice: in the round, under Sign in person, click Create the link.
Use Copy or QR code (it prints). Add the teams the link covers with + Add a team….
Each in-person signature waits under Signed in person — confirm the boy. Pick the boy and click Confirm, or Not one of ours. It counts for nobody until you confirm.

One guardian signing is enough for that boy.
A guardian who signs from an emailed link gets their signed copy as a PDF by email.
Use the Signed and Not signed chips to filter, then resend to just those boys.
PDF opens one signed copy. Signed PDFs (.zip) and Excel summary export the round — or tick boys and use PDFs of these / Excel of these.

There is no undo. Send the test to yourself first and read it.

Click Close round. Every link for it stops working right away. Signed copies stay on file, and Reopen round brings it back.