Let Me Run — Preparing Boys for the Long Run
LMR OS
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How-To · Schools & teams

Work a site application

For RDs and staff.

Where they come from

A school or site that wants a team applies at site.letmerun.org. Send that link to any school that asks; it is also under Quick links on Home and on Resources. Each application lands on Incoming. Nothing is added to Team Journey until you add it.

Find it

  1. Open Incoming in the left menu. New applications are on the Open tab.
  2. Click the Start a Team chip to narrow the list. An application from the form has a Site application tag, and a second tag that reads Principal Ack in or Waiting on principal.
  3. Click the row to open it. You will see four boxes: The site, People, Principal approval and The school.

Check the region

  1. In The site, beside Region, the OS shows its guess from the ZIP code, for example OS guess: Charlotte, and why.
  2. If it also says Near the edge — worth a second look, check the town before you agree.
  3. The guess is already picked in the dropdown. Change it if it is wrong, then click Set region.

Create the school

  1. In The school, click Create [school] in Team Journey. The button stays grey until the region is set.
  2. This adds the school with its address, puts the Site Liaison and the principal on its Contacts, and moves the card to Handled. No teams are made and no email is sent.
  3. When it is done, the box reads In Team Journey with a link to open the school page. The school page has a Site application section with everything they told us.

“The OS may already have this school”

If the school looks like one already in Team Journey, the OS stops and shows it. If it is the same school, click Use [that school]: the application is joined to it and nothing new is created. Only if they really are two different schools, click create this one anyway.

Principal approval

  • Done in this application: the principal filled in the form themselves. Nothing to do.
  • Arrived [date]: their Principal Acknowledgement came in separately. Nothing to do.
  • Waiting on [first name]: click Email [first name] the link. It emails them the principal.letmerun.org link. Once sent, the button reads Email it again.
  • Did not save: they answered it in the form but it did not file. Use the same email button.

Good to know

You can create the school before the principal’s approval arrives. When it comes in, it shows on the school page. Not ready, or not for us? Click Move to Not Now at the bottom of the row; nothing is deleted.

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