Close a team’s season money

Start the close

1. Open Team Close-out in the left menu.
2. Find the team. Use the search box, the step buttons (RD review, Jason review, With Attolero, Confirmed, Not started) or the region menu.
3. Click the team’s name, then click Start close. You can also click Start close on its row.
4. Or start from the school’s page in Team Journey: open Money & funding and click Start the close beside the team. It opens the team here.
5. Nothing closes on its own. When a team is ready is the Regional Director’s call.
6. Only the Regional Director for that region (the person named for it on the Regional Map) or Jason can start a close. Everyone else can read it.

Check the sheet

• 1 what came in by GL account, 2 who paid for the discounts, 3 invoices and fundraisers, 4 team costs, 5 the bottom line.
• Facility fees (74400) show under team costs for schools that rent their building through Facilitron: what was paid, less refunds. If the district still owes money back, it says so in amber. When that refund lands, the Regional Director or Jason types the new figure in the box and clicks away to save; back to Facilitron figure undoes it. No fee on file? Click Add a facility fee. The figure freezes at the first stamp.
• The money comes from F26 Financials, so it always agrees with the region total.
• Need to explain something to Attolero? Once the close is started, the Regional Director or Jason types it under 6. Notes for Attolero and clicks Save note.
• If a yellow warning says a source could not be read, don’t stamp until it loads.

Stamp it

1. First, the Regional Director: under Stamps, on the Regional Director stamp, tick the box and click Stamp my approval. Only the Regional Director for that region can place this stamp. The sheet and note freeze.
2. Then Jason: on the Director of Operations stamp (it shows Jason Bailey), tick the box and click Stamp and send to Attolero. Only Jason can place this stamp.
3. That sends one email to Attolero with a PDF and an Excel file, copying both of you, and files them on the Accounting Log. What Attolero gets at the bottom shows it before it goes.

One school, several teams

1. If the page suggests it, click Review and combine.... Otherwise click Combine teams... above the list.
2. Give the close the school’s name and tick the teams. They must be in the same region and market.
3. Click Combine. You can click Separate these teams... any time before the Regional Director stamps.
4. Only the Regional Director or Jason can combine or separate.

After it’s sent

• Once Attolero has booked it, Jason opens 4. QuickBooks check, marks each line Matches or Doesn’t match, and clicks Confirm QuickBooks matches. The step becomes Confirmed in QBO.
• A sent close is never edited. To fix one, the Regional Director or Jason clicks Reopen this close... and says why. Both stamps come off, the old version is kept, and once it is stamped again the new email is marked CORRECTED.

Related How-To’s

• Work your schools in Team Journey
• How a team comes to life