Team photos and a thank-you to the principal

Coaches send team photos from the Coach Hub. You approve them on the school’s page, then send the principal a thank-you picture with the photos, every boy and coach who has run there, and quotes from our surveys.

Where the photos come from

Coaches tap Team Photos on their Coach Hub home, choose or take photos, and send them. Location data is removed from each photo before it leaves the phone.
Each photo lands on that school’s page in Team Journey, under Team photos, marked Waiting.
Nothing is used anywhere until someone on staff clicks Approve.
Coaches see the photos they’ve sent and whether each is with us, approved or taken down. They can’t delete one themselves — they ask you.

Approve or take down a photo

Open Team Journey and click the school.
Open Team photos. The line next to it shows how many are waiting.
Use Waiting, Approved, Taken down or All to choose which photos you see. Click a photo to open it full size.
Click Approve to let it be used.
To remove one, click Take down…, pick why, and click Take it down.
Changed your mind? Under Taken down, click Put back and it’s approved again.

If a family asks for a photo to come down

Find the photo, click Take down…, pick A family asked, and click Take it down.
It stops showing on every word cloud straight away, and it can’t be added to a new thank-you.
A thank-you that was already sent can’t be pulled back from the principal’s inbox.

Send the principal a thank-you

On the school’s page, in Team photos, click 💌 Thank the principal. The picture opens with up to 3 approved photos already ticked.
Under Team photos on the left, tick or untick photos (up to 3).
To add a quote, click Pick from the survey quote bank. It opens on your region; you can switch to Parent or Coach, or search a word or town. Click a quote to put it on the picture — you can still edit the words. You can also type your own.
Under Names, untick any boy whose family wouldn’t want his name shared.
Below the picture, check To. It lists the person who signed the Principal Acknowledgement, and the person they named as the one who decides, if that’s someone else.
Change the subject or message if you like.
Click Send me a test and look at it in your inbox. Nothing is filed.
Click Send to (the principal’s name), then Yes, send it to confirm.

What sending does

The email comes from your Let Me Run address, you’re copied, and replies come to you.
The picture shows inside the email and is attached so the principal can save or print it.
It’s filed on the school’s Notes, tasks & activity, and on the principal’s People profile when it went to the person who signed.
No Principal Acknowledgement on file? There’s no address to send to. Click Download PNG and send it yourself.

Photos on a coach’s word cloud

Open the coach’s People profile and click Make a word cloud.
Under Team photos, tick up to 3 approved photos that coach sent. The survey quote bank is there too.

Before you send or post

The picture shows each boy’s first name and last initial with the school’s name. Make sure the families are OK with that, and untick anyone they wouldn’t want on it.
Survey quotes are anonymous. Don’t add a family’s or boy’s name to one.