Let Me Run — Preparing Boys for the Long Run
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How-To · Money

Send a sponsor their agreement to sign

Send a race sponsor their sponsorship agreement by email. They sign online, and the signed PDF comes back to both of you. Open it from Resources → Sponsor Agreements.

Send an agreement

  1. Go to Resources and click Sponsor Agreements.
  2. Click ＋ New agreement.
  3. Pick the race. If it isn’t listed, choose ＋ Add a race… at the bottom of the list (see below).
  4. Type the sponsor’s business name, then the name and email of the person who will sign.
  5. Click their level: Presenting, Gold, Silver, Bronze, Friend, Mile Marker, or Other for a different amount.
  6. If they are also giving something, like food or water, fill in In-kind donation with what it is and what it’s worth.
  7. Read the preview on the right. That is exactly what the sponsor will sign.
  8. Type your full name in the signature box and tick the box under it. You are signing for Let Me Run.
  9. Click Sign & send. The email goes from your @letmerun.org address, and you get a copy.

Try it on yourself first

  • Fill in the form, then click Send me a test instead of Sign & send.
  • The email comes only to you and is marked TEST. Its link shows you the sponsor’s page, but it can’t be signed.
  • Tests never appear in the list.

What the sponsor does

  • They open the link in the email on their phone or computer. No account or password is needed.
  • They read the agreement, type their name (their job title is optional), tick the box, and click Sign the agreement.
  • They can add their logo (a picture or PDF) when they sign, afterwards from the same link, or by replying to the email with it attached.
  • The signed PDF is emailed to them, and you are copied.

Keep track

  • Pick a race at the top to see its agreements. The totals show what is signed, what is still waiting, and the total promised.
  • Use All, Waiting and Signed to filter the list.
  • A waiting row says Not opened yet or when they opened it.
  • Resend emails them a fresh link. The older link stops working.
  • Click Signed PDF on a signed row to open the signed copy. A ✓ Logo tag means they sent a logo.
  • The ⋯ menu on a row has Copy a new link (to paste into your own email or text), Open their People profile, and Stop asking.

Add a race

  1. In the race list, choose ＋ Add a race…
  2. Fill in the race name, date, region, the race management company, and the Let Me Run contact’s name and email.
  3. Click Add race. It’s now in the list for everyone.

Good to know

  • This really emails the sponsor. Check the email address and the preview before you click Sign & send.
  • Once a sponsor signs, the agreement can’t be changed. To change a deal, stop it if it isn’t signed yet and send a new one.
  • Stop asking only works on agreements that aren’t signed. The link stops working right away.
  • Nothing is ever deleted. Signed agreements stay on record.
  • If the sponsor’s contact already has a People profile, the emails are filed on it.

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