📚
Library
Resources
Forms, reports, and shared files for LMR staff and regional directors. Tools you open to get something done sit up top, grouped by job — look-ups, guides, previews and what’s coming live further down.
🔍
Actionable
Tools and forms you open to get something doneStart here
How-To’s
Coaches & families
◉Coach Hub Sign-InsWhich coaches have signed in to the Coach Hub, when they were last seen, and who never has. Filter by region.
🎓Coach TrainingWho has registered for each training date, and email each group — the Teams link goes out from here.
⚖️Waivers & AgreementsThe documents we ask coaches to sign, and who has signed them. See who on your teams still owes a signature, download a signed copy for a race partner, or assign a new waiver to a region or team.
✍️Parent DocumentsSend a waiver or consent to the guardians of a group of boys you pick from the rosters. Each guardian gets a personal link by email; see who has signed and export the signed copies.
🤝Sponsor AgreementsSend a race sponsor their sponsorship agreement to sign online. You sign for Let Me Run when you send it; the signed PDF comes back to both of you.
🎂Coach BirthdaysThis season’s coaches with a birthday coming up. Pick a design — their word cloud, their LMR by the numbers, or a birthday fundraiser — preview it, then send.
🎉Birthday FundraisersCoach birthday fundraiser pages run in the OS: what each has raised, every gift with the real card fee, and an export for Bloomerang.
🏆Boy Award CertificatesOne Boy Award certificate per team with the school already printed, in one zip — the coach writes in the winner’s name. Pick the teams, check one, download.
📸Team PhotosEvery school with a team and the photos its coaches sent from the Coach Hub. Approve or take one down, and star your favorites.
📅Season Schedule ChangesTeams whose coach changed their season schedule in the Coach Hub — practices, days off and why, added dates — and whether staff kept it or put theirs back.
🛡️Background Check ProofsEvery background check proof coaches sent this season, which are waiting for review, and the schools that ask for proof.
🛡️Volunteer Background Check LinksRegion-specific ezycheck links to submit a volunteer background check — only for schools that don’t run their own. Copy a region’s full link to share with a new coach.
📝Coach ApplicationThe public coach sign-up form at volunteer.letmerun.org — opens the live form in a new tab. Share this link with prospective coaches; submissions land on the Coach Recruitment board.
📋Site ApplicationThe public form at site.letmerun.org — opens the live form in a new tab. Send this link to a school or site that wants to host a team; applications land on Incoming.
🏫Principal AcknowledgementThe public form at principal.letmerun.org — opens the live form in a new tab. Send this link to a school principal; submissions land on Incoming.
Supplies & shipping
▩Default OrdersThe ES and MS kit templates every new team order starts from.
📦ShippingThe monthly Affinity 262 shipping report, matched label by label to the order, team and region.
🎁Milestone GiftsCoach tenure gifts — what is on the shelf against who has earned one and not had it recorded.
🛒Public Merch ShopThe public shop — opens in a new tab. Shows every item switched on with “Sell on the shop” in Inventory, at its shop price and live stock.
📈Shop SalesWhat the public shop sold by month and item, what Stripe kept, and the NC sales tax laid out for Attolero’s E-500, with a download.
Contacts & email
⤓ExportsPick a season and any teams, download one CSV of boys and coaches with contact details.
📬Send Season SurveysPick a week, check the teams, send the start- or end-of-season survey to their coaches or families — the date records itself on Team Journey. Nobody is asked twice.
💌Email TemplatesReusable, shared email templates with merge fields (boy name, site, season…) — write once, then load into the “Email a guardian” box on any participant.
Finance
◷Registration Cash PaceBoy-registration money as it lands in the bank vs the same day in past falls, with three ways the fall could finish — fed daily from Stripe.
📥InvoicesWhat schools and partners have been billed in the last 60 days and whether they have paid — straight from QuickBooks every morning.
📤BillsWhat vendors have billed Let Me Run in the last 60 days and whether each has been paid — straight from QuickBooks every morning.
🧾Accounting SubmissionSend a submission to Attolero (region, GL code, amount, reference #, attachments) — logged automatically. Now its own page — shareable link.
📋Accounting Submission LogView every submission sent to Attolero — append-only record, with notes and attachments on each row. Now its own page — shareable link.
％Discount CodesEvery discount code your region has used this season and who pays for it — your budget, a grant or fund, or an invoiced school. Search by code or school.
🏦Staff Restricted FundsEach restricted fund’s opening balance, what Fall scholarships have used and what remains. Live from F26 Financials.
🏃Team FundraisersWhat each team raised, what reached LMR, what paid down discounts this season and what carries forward. LMR calculated.
💵Cost per BoyWhat it costs to serve one boy for a year, 2014–15 through this year’s budget — and how much of the rise is staff pay vs everything else.
🏃Program Cost per BoyHow much of each year’s spending is program, per boy — every expense sorted program or not, with sliders for the lines that could go either way.
📑GL CodesWhat each QuickBooks code is for, in plain words — what goes in it, what doesn’t, and open questions. Says when the OS books to a code that isn’t on the list.
Informational
Look-ups, guides, previews & what’s on the wayWho, where & what we call things
👥Org ChartThe full Let Me Run team — roles, regions, and contact info. Always current, no more emailing PDFs around.
🗺️Regional Coverage MapWhich Regional Director covers which states — F26 focus regions and the locked S26 stats lens. Tap a state to see the owner.
📍State FootprintEvery state with a team this season, every state that has had one since 2009, and the ones that never have.
📖GlossaryPlain-language definitions of the terms, systems & shorthand we use — Guardians, Site vs Team, PII, and more, each with an example.
🎬Video LibraryEvery LMR video in one place — warm-ups & drills, workouts, coach resources, nutrition & the story archive. Watch on the page, download, or copy a link to share with a teammate.
Guides & Reference
📁Google Shared DriveLMR’s shared Google Drive folder — opens in Google Drive in a new tab. Drive’s own sharing decides who can open it.
📦Order Delivery TimelineLive submission, fulfillment, shipping & delivery dates, with a US delivery-time heatmap. Current and future orders update automatically.
🏛️Historical StatsPinwheel enrollment history from Spring 2014 through Spring 2026 — national trends, the complete season record, recent regional totals, demographics, and clearly stated exclusions.
📈Retention Study: Opportunity-AdjustedHow many boys could return — and what keeps a team alive. Data through Spring 2026.
🏫Site RetentionWhich schools come back within a year — and what predicts it.
⭐Early Bird EvaluationWhat Fall 2026's Early Bird delivered, what it cost, and the goals it was set.
🗳️Season SurveysWhat coaches and parents tell us at the start and end of each season, and the program decisions it points to.
⚖️Approve & Assign a Coach: Pinwheel vs DashboardSide-by-side infographic: the 3-system, ~46-click Pinwheel process vs the Dashboard’s one-screen Recruitment board (~10 clicks, email built in).
🔀How the Public Teams List Gets Its DataThe full path from Pinwheel to a family’s screen — the nightly WordPress baseline, the live overlay, and where Website Info & OS-assigned coaches join. A visual walk-through.
🛠️Operations Continuity PlanThe “if the Ops Director is suddenly out” runbook — what must keep running, who holds the keys, single points of failure, break-glass triage. For leadership & board.
🔑Coach Portal Lockouts · Aug 2026Four years of coaches who couldn’t get into the old Coach Portal, by season, Dec 2022–Aug 2026 — 354 threads across 7 seasons, what was actually breaking, and how the first Coach Hub summer compares. Analysis current as of August 2026; refresh after the fall ramp. For leadership & board.
Feature Previews · in review
🏃Coach Registration — PreviewWalk the full coach sign-up plus the RD review & approval flow. Sample data, nothing is saved yet.
📅Team Readiness — PreviewSeason schedule setup: the coach proposes practice dates, the RD confirms. Side-by-side date builder — sample data.
🔄Returning Coach — PreviewCoach Hub re-enrollment: confirm your details and re-up for the season (start- and end-of-season). Sample data.
📦Team Supplies Ordering — PreviewCoaches order from the Coach Hub, RDs track who still needs to order, Affinity 262 packs & ships. Sample data.
💚Donor CRM — Interactive PreviewThe proposed Development module: donor profiles & timelines, campaigns & funds, thank-you queue — a Bloomerang alternative on the donor ledger we already hold. Sample data.
Archive · Past Season Tools
⭐Early Bird · F26The focus-region early-registration board. Closed for Fall 2026; kept for looking things up.
▦Team Setup · F26Fall 2026 registration gates, dates and 5K, team by team. Team Journey does all of this now.
★F26 TeamsThis fall’s teams, coaches and rosters by region. Everything here is on the Team Journey school pages; kept for looking things up.
On the Roadmap
💵Registration Fee Data SummaryWhy S14–S26 fee records look the way they do — and why we keep them as-is.🚧 Under construction
🧾Expense Reimbursement FormsSubmit and track staff & coach expense reimbursements.Coming soon
🎁Donation Data Submission FormsReport incoming donations and gift details.Coming soon
📊Annual ReportsYear-end program and impact summaries.Coming soon
🧭Strategic ReportsLong-range plans and board strategy documents.Coming soon
📁Common Shared FilesFrequently used templates and shared team files.Coming soon