Let Me Run — Preparing Boys for the Long Run
LMR OS
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Library

Resources

Forms, reports, and shared files for LMR staff and regional directors. The tools you use day to day sit up top — guides, previews, and what’s coming live further down.

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Actionable

Tools, forms & lookups you use day to day
🚩Team Creation — The Full JourneyHow a team comes to life, end to end: Start a Team → Coach Recruitment → Team Setup → Website Info → season rosters — each stage explained with the live tool embedded. Start here. 📖GlossaryPlain-language definitions of the terms, systems & shorthand we use — Guardians, Site vs Team, PII, and more, each with an example. 🎬Video LibraryEvery LMR video in one place — warm-ups & drills, workouts, coach resources, nutrition & the story archive. Watch on the page, download, or copy a link to share with a teammate. 🗺️Regional Coverage MapWhich Regional Director covers which states — F26 focus regions and the locked S26 stats lens. Tap a state to see the owner. 👥Org ChartThe full Let Me Run team — roles, regions, and contact info. Always current, no more emailing PDFs around. 📝Coach ApplicationThe public coach sign-up form at volunteer.letmerun.org — opens the live form in a new tab. Share this link with prospective coaches; submissions land on the Coach Recruitment board. 🛡️Volunteer Background Check LinksRegion-specific ezycheck links to submit a volunteer background check — only for schools that don’t run their own. Copy a region’s full link to share with a new coach. ⚖️Waivers & AgreementsThe documents we ask coaches to sign, and who has signed them. See who on your teams still owes a signature, download a signed copy for a race partner, or assign a new waiver to a region or team. 🧾Accounting SubmissionSend a submission to Attolero (region, GL code, amount, reference #, attachments) — logged automatically. Now its own page — shareable link. 📋Accounting Submission LogView every submission sent to Attolero — append-only record, with notes and attachments on each row. Now its own page — shareable link. 💌Email TemplatesReusable, shared email templates with merge fields (boy name, site, season…) — write once, then load into the “Email a guardian” box on any participant.

Informational

Guides, previews & what’s on the way

Guides & Reference

🏛️Historical StatsPinwheel enrollment history from Spring 2014 through Spring 2026 — national trends, the complete season record, recent regional totals, demographics, and clearly stated exclusions. ⚖️Approve & Assign a Coach: Pinwheel vs DashboardSide-by-side infographic: the 3-system, ~46-click Pinwheel process vs the Dashboard’s one-screen Recruitment board (~10 clicks, email built in). 🔀How the Public Teams List Gets Its DataThe full path from Pinwheel to a family’s screen — the nightly WordPress baseline, the live overlay, and where Website Info & OS-assigned coaches join. A visual walk-through. 🛠️Operations Continuity PlanThe “if the Ops Director is suddenly out” runbook — what must keep running, who holds the keys, single points of failure, break-glass triage. For leadership & board. 🔑Coach Portal Lockouts · Aug 2026Four years of coaches who couldn’t get into the old Coach Portal, by season, Dec 2022–Aug 2026 — 354 threads across 7 seasons, what was actually breaking, and how the first Coach Hub summer compares. Analysis current as of August 2026; refresh after the fall ramp. For leadership & board.

Feature Previews · in review

🏃Coach Registration — PreviewWalk the full coach sign-up plus the RD review & approval flow. Sample data, nothing is saved yet. 📅Team Readiness — PreviewSeason schedule setup: the coach proposes practice dates, the RD confirms. Side-by-side date builder — sample data. 🔄Returning Coach — PreviewCoach Hub re-enrollment: confirm your details and re-up for the season (start- and end-of-season). Sample data. 📦Team Supplies Ordering — PreviewCoaches order from the Coach Hub, RDs track who still needs to order, Affinity 262 packs & ships. Sample data. 💚Donor CRM — Interactive PreviewThe proposed Development module: donor profiles & timelines, campaigns & funds, thank-you queue — a Bloomerang alternative on the donor ledger we already hold. Sample data.

On the Roadmap

📈Retention Study: Opportunity-AdjustedHow many boys could return — and what keeps a team alive. A deep dive across S14–S26.🚧 Under construction
💵Registration Fee Data SummaryWhy S14–S26 fee records look the way they do — and why we keep them as-is.🚧 Under construction
❄️S26 Teams — Final ReportSpring 2026 teams, coaches & parent contacts, frozen as registered. Read-only.🚧 Under construction
🧾Expense Reimbursement FormsSubmit and track staff & coach expense reimbursements.Coming soon
🎁Donation Data Submission FormsReport incoming donations and gift details.Coming soon
📊Annual ReportsYear-end program and impact summaries.Coming soon
🧭Strategic ReportsLong-range plans and board strategy documents.Coming soon
📁Common Shared FilesFrequently used templates and shared team files.Coming soon